Bot of the Month: Document Extraction Bot

Whether your company is a domestic freight broker, an international freight forwarder, an ocean carrier, or a trucking fleet, you probably rely on your employees to do data entry, document processing, shipment tracking, and invoicing. Handling all these tasks – in addition to providing good service and communicating regularly with partners and clients – can be dull, time-consuming and cumbersome for your logistics company. Fortunately, there’s a better way to do much of this work. RPA Labs’ Document Bots allow for seamless system- to-system interaction with a no-code interface. Migrating data from shipping instructions, BOLs, packing invoices, and other documents has never been easier. Some use cases include:

  • Categorizing documents from vendors and place them into the correct system folders
  • Reading the various forms of documents to verify all information is present – typed and handwritten
  • Extracting data fields from documents and move them into a system – without employees re-keying data
  • Reminding parties to submit documents before the alarms sound
  • Creating exception management process by moving milestones into systems
  • Receiving API’s from outside sources and populating data into a system

Document Extraction Bot

Our Document Extraction Bot reads and extracts data from email, documents, SFTP, or HTTPS and migrates the data to any system.

  • Analyzes document type, load numbers, vendor/customer names, dates, amounts, or any other set parameters and migrates the data into any system
  • Eliminates manual re-keying
  • Automatically matches documents with the correct shipments
  • Processes documents up to 85% faster and makes fewer mistakes

RPA Labs Document Bots: Time to ROI

The biggest difference with implementing RPA Labs Document Bots is time to ROI. Because our software bots are pre-built, the average implementation period is 75% less than framework-based RPA tools. Our software bots are pre-built, pre-trained, and ready to go. We’ve added a Logistics Language Library in the technology so the bots already know what terms like “LCL” and “POD” mean. Our full-service solutions aim to change the way logistics companies work by providing the easiest way possible to implement robotic process automation, keeping all the pressure off IT teams.

Benefits of Document Automation in Logistics

Error Reduction: According to research found on AIIM, the average cost of manually filing a document is $20, and more than 10% of documents are either lost or misfiled. Now multiply that by thousands of documents that are required in any sector of the logistics industry. Automating this process ensures a drastic reduction in errors, and the time and money saved in the process adds up.

Improved Customer Service: Communicating with customers just got a lot easier – If documents are missing, an email can automatically go out to your customer to get the information you need to fulfill an order rather than manually following up. Shipments can be processed faster and smoother, leading to happier customers.

Scalability: As soon as business picks up, Document Bots are instantly able to handle the excess without having to hire and train new employees.

Document Bots Extract & Migrate Data from Email

Watch as our document bots receive an email, immediately extract the information, and migrate the data to an ERP system:

About RPA Labs

RPA Labs provides a full-service solution in robotic process automation for companies in supply chain and logistics that are buried in emails, documents, and inefficient processes. Software bots help companies scale without adding more people by eliminating manual, repetitive tasks, so you can offer a better experience for your customers and workforce. We specialize in three areas:

Conversation Automation — A proprietary combination of machine learning (ML) and natural language processing (NLP) allows RPA Labs to automate conversations with customers and vendors. Specialized for the logistics industry, Response Bots are complete with their own language library of logistics terminology that allow queries to be answered instantly through emails, mobile devices, chatbots, and more.

Document Automation — Many companies rely on employees to do data entry, document processing, shipment tracking, and invoicing. Handling these tasks, in addition to providing good service and communicating regularly with partners and clients, can be dull, time-consuming and cumbersome for any logistics company. Document Bots allow for seamless system-to-system interaction with a no-code interface. Migrating data from shipping instructions, BOLs, packing invoices, and other documents has never been easier.

Workflow Automation — Workflow Bots initiate interactions with customers and processes within systems and streamline integrations between any TMS, ERP, finance system, or operating system. Normal processes to submit or receive documents, track shipments, pass another step onto an associate overseas, or even email other parties for an updated status can be automated.

Conversations, documents, and workflows can be automated seamlessly with Software Bots bridging the connection between raw data and operating systems. By reducing time spent manually managing processes, RPA Lab’s solutions allows key staff members to reclaim countless hours each week to focus on developing new business strategies and personalizing customer experiences. For more information, visit www.rpalabs.com or email automate@rpalabs.com.