Freight Spot Quotes: How Freight Chatbots Can Automate Quoting

When issues arise during transport, spot quotes are the quickest and most efficient path to resolution. Many challenges are inherent with traditional quoting. Instances such as overquoting and delayed quote times can be detrimental to shippers. However, freight chatbots can instantly identify a quote request, even in email, review data sources, and upload the quote for a quick solution. 


By automating quoting, shippers resolve their issues with the carriers faster and build better customer experiences. In addition to faster resolutions for manual quote requests, automating freight chatbots can generate quotes for ground, ocean, and air on-demand, making it easier to determine which mode is correct for each shipment. This is designed to be the only touchpoint shippers need to get back on track. Freight forwarders no longer need to sit for hours waiting on back and forth emails. Freight management parties need to understand the challenges in traditional freight spot quotes and why RPA-driven quoting processes are the next advancement in freight management.


Challenges of Freight Spot Quotes Without Automated Quoting


The challenges of manual freight spot quotes include many areas of waste. For example, hours of wasted time emailing several carriers and awaiting their replies, compiling carrier quotes, and choosing one take a ton of time. After all of the wasted manpower, they might leave behind incomplete information, leading to possible freight shipping delays. Overall, it is not practical, and it is not a sustainable, long-term solution for a business. But as the industry evolves, more companies are finding room in their budget for automation. That’s especially true when it comes to leveraging chatbots and RPA to review incoming requests, including emails, to generate on-demand responses that appear no different from physical, human interaction.


Instantly Grant Hassle-Free Freight Spot Quotes With Freight Chatbots


A leading benefit of automating freight spot quotes is the ability to respond to quote requests instantly. There is no waiting period, and the best possible rate is selected. Companies upload the information for the carriers; then, the spot quotes are assessed by analytics as software bots complete the rest. At the same moment, a carrier is selected and notified via email or their TMS, if applicable. 


Without some logistics automation, this complicated multistep manual process of generating spot quotes is rife with risk for failure due to human intervention. Freight chatbots help prevent issues like delayed responses from freight forwarders. With customers only truly accepting quotes around 20% of the time, chatbots that can work around the clock and find capacity partners, including forwarders or brokers with available transportation, can maximize efficiency.


Tips to Choose the Right Chatbot for Your Organization


Spot quotes are more accessible with chatbots. Automations for freight forwarders must ensure the best performance and most effective use of technology, which comes down to working with exhaustless chatbots to handle more requests. Of course, that’s easier said than done, and it helps to have a few tips when looking for the right chatbot solution for email and overall quoting needs.


  • Identify areas of the workflow that need automation the most and go from there. Some businesses might not have the budget for upgrading to automation. For the best bang for a buck, upgrade the areas that need the most improvement and expand systems over time. 
  • Ensure the security of data. Doing so will also ensure only pertinent information is processed and shared. Information regarding carriers and shippers is stored through many devices, and mitigating that risk is a priority. Evaluating the security of the system can help avoid these risks.
  • Concentrate on user-friendliness. The entire idea surrounding automated spot quotes is that everyone can use them. While the data is automatically emailed and booked for carriers, customers also use this software to follow up after an order or experience is completed. So look for a chatbot that’s prebuilt and ready to go on day one. 

Improve Your Throughput Today by Implementing Chatbots


Spot quoting can be more accessible if logistics service providers and shippers implement chatbots. By automating quotes, it is possible to improve throughput by transforming transportation and logistics and getting more shipments to their final destination in record time. The good news for companies looking to automate quickly is that the cost of entry into automation is much lower than in previous years. Developments in technology and lower costs for equipment are allowing small and midsize companies to explore automation,” states There’s literally never been a better time to invest in the future of your supply chain with chatbots and email response bots. Request a demo with RPA Labs to get started. 

Automate Ocean Container Tracking Updates With RPA + Chatbots

Supply chain managers are ready to embrace innovative transportation tools and the smart technology that has emerged in recent years. The ultimate goal of innovating and implementing automation in the global supply chain network is to reduce the number of wasted work hours. These are countless spent on mundane tasks like tracking and sending shipment status updates. By automating the ocean container tracking process, team members can spend their time on high-value work that requires human intelligence. But it’s equally important to recognize that artificial intelligence (AI) and robotics process automation (RPA) are helping to solve the problems with limited tracking and the steps shippers need to take to derive a stronger ROI from their technology stacks.

The Problem with Limited Ocean Container Tracking and How Outdated Systems Fail to Keep Up With Market Demands

Ocean freight has the most significant volume as far as individual shipments and overall cargo weight of any shipment mode within the global economy. Despite the continual demands and dramatic growth during recent disruptions and market upheaval, there are still some problems with traditional ocean container tracking methods. 

An outdated system makes it nearly impossible for freight forwarders, shippers and carriers to keep up with market demands effectively. Many issues can arise within the network, including poor communications, unexpected disruptions, weak collaborations, reduced capacity, misinformed tracking, missed deliveries, billing issues, and more, according to Supply Chain Digital. RPA and machine learning technology can help address these issues and allow for network-wide improvements in tracking and monitoring, including the use of email response bots to aggregate shipping data and apply it accordingly.

How Combining RPA and Chatbots With Ocean Freight Visibility Improves Tracking and Customer Services

As the global market recovers, the demand for low-cost shipping continues to bring ocean freight shipping into focus. The potential benefits of improving ocean container tracking and monitoring services are numerous. 

Better RPA deployment across all activities means augmented effectiveness, faster monitoring updates, lower detention and demurrage costs, improved communications, enhanced data collection and analysis, better throughput, improved delivery performance, and increased customer satisfaction. Coupled with advanced supply chain and market visibility, this new approach to tracking and monitoring also cultivates greater flexibility, adaptability, and scalability within the network. Combining RPA and network visibility allows for many significant upgrades in terms of tracking and monitoring of shipments, including:

  • Enhanced data access and sharing by collecting data from thousands of possible resources.
  • Faster disruption response times by letting analytics compile and analyze data to recognize possible delays before they occur. 
  • On-demand customer service, creating a simulated, engaging experience that will help boost transparency across the board. 

Using automated tools and prebuilt chatbot systems, it becomes possible to increase the level of communication and traceability for all ocean containers. But still, it helps to know where to begin.

Tips to Automate Ocean Container Tracking and Tap Into the Power of Chatbots and RPA Systems

Some of the greatest needs for ocean tracking innovations have occurred within the past few years. According to Supply & Demand Chain Executive, as more logistics technology companies start to embrace concepts, such as AI-driven customer service chatbots, machine learning, digitization, and logistics automation, they are beginning to fill the gaps that have become painfully obvious in the current market, like real-time container status updates when carriers only provide them at varying intervals. 

However, the market is far from reaching the full potential of these innovations. A growing need for innovative ocean container tracking will remain for the foreseeable future. Taking those first steps toward automation can be a challenge for forwarders, carriers, and shippers alike. Helpful tips that can make the entire process more accessible include:

  • Focus collaborations on streamlining shipping processes by connecting your systems where possible. 
  • Network effectively to maximize access to real-time data, aggregating data within an analytics engine and connecting insight and predictive information, such as a predicted ETA, to your customer-facing systems. 
  • Automate systems to offer up-to-the-minute status monitoring and send push notifications that lead customers to chatbots if they have other concerns.
  • Follow proper onboarding practices and training procedures, working with software vendors to ensure proper deployment. 
  • Upgrade outdated systems with prebuilt and pre-trained chatbots that understand the terminology and common challenges inherent in ocean container tracking.

Take the Next Step Toward Future Growth and Innovation by Using RPA Technology to Improve Ocean Container Tracking and Shipping

RPA and software bots can help steer shippers and carriers toward greater growth and success with innovative tools and platforms. Advancements in automation and machine learning can help reduce disruptions, alleviate common bottlenecks, and improve end-to-end visibility, including managing emails concerning late arrivals or address changes by connecting the full supply chain tech stack into one overarching platform. Regardless, leveraging advanced chatbots, machine learning systems, advanced software, and automation makes it easier to connect various transportation providers effectively and innovatively. Taking the next step toward embracing automation and RPA technology is essential for continued growth within the competitive market of ocean freight supply chain management and operation. Request a demo with RPA Labs today to learn more about the value of chatbots in the supply chain.

What Are Sailing Schedules & How Can Logistics Chatbots Keep Customers & Employees Always Up to Date?

For anyone involved in logistics, managing multi-modal shipping can be overwhelming, with navigating sailing schedules and those using different methods to transport their goods. Shippers can use customer service chatbots to keep their consumers up to date while staying informed with regard to shipment status. Real-time visibility provides status updates for freight forwarders and shippers as last-minute changes can cause disruptions for importers and exporters. Using outdated methods to transport overseas can cause hiccups like creating inaccurate sailing schedules. Chatbots leverage data sourcing from emails and other documents when providing updates that inform all stakeholders. Chatbots are quickly becoming extremely powerful tools allowing more proactive management of sailing schedules. 

The Challenges of Tracking Sailing Schedules

Traditional methods of tracking sailing schedules are outdated and frequently present new challenges. Without the right centralized data system, last-minute changes, delays, or other issues begin a ripple effect that reaches each level of transportation for shippers. As explained by, missing crucial cutoff times also affects everyone if scheduling is thrown off. Issues or delays in ocean freight will compromise efficiency, reliability and hinders faster shipping

Logistics Chatbots Leverage All Data Sources, Including Emails, to Keep Everyone in the Loop

One perk of utilizing a chatbot is that it leverages all of the data sources from emails to daily documentation for the purpose of keeping everyone in the loop. By doing so, schedules can be made available for everyone. In addition to ocean freight benefiting from this service, freight can be offloaded and ready for the next phase of transport immediately once the ship docks in port. This leaves little to no room for error and keeps the supply chain flowing with no hiccups or delays resulting in excess costs. It also helps transform transportation and automate logistics processes.

Added Benefits of ChatBots to Manage Sailing Schedules and Share Updates

Managing sailing schedules is mundane, tedious, and time-consuming. That time can and should be spent on more important tasks that drive company growth. Additional benefits of using chatbots to manage sailing schedules include:


  • Automate emails and reduce time spent trying to sift through them. Downloading emails to a shared platform will reduce the amount of time spent looking through them to see what pertinent information is being shared. This time could be spent on other work that does not involve clerical hassle. 
  • Create a solution to outdated software that causes errors through the data. Paperwork errors frequently cause shipping delays. These prove to be costly in the short and long term. Upgrading software for sailing schedules will be the best option for shippers to eliminate such errors. 
  • Upload documents automatically and reduce back-office error and backlog. Access to documents does not have to be an issue. Many documents can be uploaded automatically and shared in real-time, accommodating everyone who needs access. 
  • Instant visibility and more organized scheduling for ocean freight. Providing instant visibility creates a more transparent experience and increases insight for shipments. Organized scheduling begins with effective, timely communication… and chatbots perform this function. 


Share Sailing Schedule Information Seamlessly With Chatbots That Can Make a Meaningful Difference

Integrating chatbots can minimize risks and make all the difference in that final mile. Keeping sailing schedules organized to help prevent costly delays or holds is an important feature of this software. Streamline the process by automating those time-consuming and mundane tasks of clerical work and keep everyone in the loop. Creating that instantaneous visibility with software bots empowers every level of the supply chain to work in harmony and prevents backlogs created by delays. Do not lose one more customer to disorganized sailing schedules. And don’t forget to book a demo with RPA Labs today.